Calendar Coordinator
You shouldn’t need five tools and three reminders just to get one meeting on the books.
Calendar Coordinator handles the scheduling dance for you — across time zones, teams, and tools. From booking to reminders to follow-ups, it runs the calendar so you can run the business.
Why This Matters
Meetings keep business moving — but scheduling them often slows it down.
- Endless back-and-forth to find meeting times
- No-shows from missed confirmations or reminders
- Follow-ups falling through the cracks
- Manual calendar updates across tools
- Sales and CS teams wasting time managing logistics
With Calendar Coordinator
- Scheduling is fully automated — even across time zones and tools
- Confirmations and reminders go out automatically
- Missed meetings trigger smart recovery workflows
- Follow-ups, notes, and next steps are logged instantly
How It Works
Step 1: We Build Your Smart Scheduling Engine
No more juggling calendars, tools, or time zones. You tell us how you book — we do the rest. Our team configures every logic rule, workflow, and reminder behind the scenes.
Step 2: Reminders, Confirmations, and Recovery? Done.
Your AI agent handles it all. From branded confirmations to missed meeting recovery — it all runs on autopilot, reducing no-shows and saving your team hours.
Step 3: Follow-Ups Happen Automatically
Thank-you emails. CRM updates. Team notifications. Post-meeting workflows. We automate everything — so your team can move faster and follow through flawlessly.
Use Cases & Integrations
Works Seamlessly With:
- Google Calendar / Office 365 / Outlook
- Calendly, SavvyCal, Motion, Chili Piper
- Slack / Microsoft Teams
- HubSpot / Salesforce / Pipedrive
- Zoom / Google Meet / MS Teams (auto-creates links)
Use Cases by Team:
- Sales: Auto-send Calendly links and follow-ups after inbound form fills
- Customer Success: Schedule onboarding calls and confirm with auto-reminders
- Recruiting: Coordinate interviews and reduce ghosting with follow-up logic
- Operations: Route internal meeting requests and ensure calendar compliance
Automate the Back-and-Forth. Focus on the Big Picture.
No more juggling links, times, or missed follow-ups — your AI assistant handles it all.